The meeting convened at 2:00 PM. Present were Chairman Louis Fazen, III, Members Ruth C. Brefka, and Nancy A. Sacco, Public Health Director Paul C. Pisinski and Administrative Assistant Barbara M. Luther.

The minutes of the May 10, 2006 were approved with some clarifications regarding the Tobacco Control discussion of “smoking in private clubs”.

Members were briefed on the agenda and any scheduled appointments.
Mr. Pisinski briefed the Board members regarding the request for a variance to the Title 5 Code at 20 Strawberry Hill Rd.; he explained why the Animal Disaster Protection Planning Group would be making a presentation, and then said that he believes it might be necessary to have a summer meeting to review items that may have to be tabled at today’s meeting do to lack of time.

PETITIONS/PUBLIC HEARINGS
The Board Members signed a license to operate a Body Art Establishment, for NARA Luxury Med Spa, as per the Body Art Regulations adopted by the Southborough Board of Health in 2001. Board Members Ruth Brefka and Nancy Sacco accompanied Public Health Director Paul Pisinski on an inspection of the premises in early June and found everything in order.

Joe Marquedant of J.D. Marquedant, Michael Torosian of J. C. Parmenter, David Williams of 20 Strawberry Hill Rd., and Keith Crawford of 21 Strawberry Hill Rd. attended the Public Hearing regarding the variance request for 20 Strawberry Hill Rd. Mr. Marquedant, for the petitioner Mr. Williams, is requesting that a reduction in the setback to the property line of less than the 10 feet required by the State Title 5 Code be granted. Abutters were notified and Mr. Marquedant provided the Board with copies of the receipts for each notifications. Mr. Marquedant made his presentation indicating the location of all components, including the pump chamber and the slightly raised trenches that he has designed to “walk down” with the existing slope. He explained the 15’ “breakout” area which is usually required by the Title 5 Code. Since this area will not fit in the area provided for the system the Title 5 Code allows an impervious barrier, in this case a 3 mil. water impervious barrier with a concrete wall, to be used to keep any effluent from spreading beyond the system.
Dr. Fazen asked if there is somewhere else that the system could be constructed. Mr. Marquedant explained the problem with water runoff in the area where the first system was constructed. Dr. Fazen asked if it is possible to construct a “trench" to keep water from coming into the system and the consensus was that trenching would not work. Dr. Fazen asked if there was any risk to the neighbors. Mr. Crawford asked about where the five foot from the property line actually was and how it was determined, pointing out that he felt the wall was actually 1 to 1 ½ feet from the line. Mr. Pisinski explained that the Code is unclear about whether it is the wall or the pipe that is required to be at least ten feet from the property line. The Title 5 Code uses the word “component” and walls are not listed as a component, however Mr. Marquedant and Mr. Pisinski felt it best to err on the side of caution. Mrs. Sacco suggested that she felt that we should be more concerned about a failed system next door, than the close proximity of a new system to the property line. There was much discussion about the fact that a neighbor had not attended the hearing or called the office. After determining that the petitioner had done everything necessary to notify all abutters regarding the meeting, Dr. Fazen asked Mr. Pisinski, again, if he believed that the design is sufficient to protect the environment. Mr. Pisinski stated that he believed that it was. Dr. Fazen offered Mr. Crawford an opportunity to make a statement; Mr. Crawford indicated that he was satisfied with the meeting process. Mrs. Sacco moved to approve the proposed subsurface sewage disposal system design and to issue a construction permit. Mrs. Brefka seconded the motion and Dr. Fazen made it unanimous.

REPORT ON CORE DIRECTIVES
Tobacco Control - no discussion at this meeting other than the review of the last meeting minutes.
Emergency Preparedness
COOP review and completion - The Board reviewed the Continuity of Operations Plan (COOP) again and filled in information in the sections in which they have personnel available to fill the position. The Town of Southborough doesn’t have the staff to complete Appendix A, D or C.
Medical Reserve Corps – Mavis O’Leary joined the meeting at 3:00 PM. She provided Mrs. Luther with a copy of the “Medical Reserve Corps Getting Started Guide”. Mrs. Luther will make a copy for each member, the Public Health Nurse and a copy will be placed in the Library. Mrs. O’Leary reminded the Board that her grant money runs out as of August 31, 2006, but that each town needs to organize their MRC for the long term. She suggested that the Board of Health form a subcommittee from the volunteers to oversee the day to day activities of the MRC. She reminded the Board Members that all members and staff are required to complete the ICS and NIMS courses by the end of June. Mr. Pisinski tried to explain to Mrs. O’Leary and to the Board Members that the MRC is not a mandated program. It is nice to have, but because it is not mandated, Boards cannot be forced to comply with deadlines especially since the Board did not budget for this “work program activity in the FY 2007 Budget. A discussion ensued regarding what the Board would like to do with the MRC and the resources that Southborough has to work with. Mrs. Luther told the Board Members that the Informational Meetings were all ready to go, and that she was pleasantly surprised with the response to the mailings and the packets sent home with the school kids. She advised the Board Members that the Massachusetts Department of Public Health has been lacking in there assistance and requests for help. Mrs. O’Leary is continually receiving new information and directions about what is going to be required almost daily. For example, the issue of Criminal Offender Records Investigations (CORI) and Sexual Offender Records Investigations (SORI); with the meeting only one week away there is much confusion about who is going to do CORIs and SORIs, the town or the Region 4A people, and even questions on how the information is to be gathered. This has made organizing the meetings more difficult than it needed to be.
Family Disaster Planning is a key competency for any MRC volunteer and every volunteer must have a plan in effect for their family, Dr. Fazen asked Mrs. Luther to order 200 more Family Disaster Planning Brochures to be available for the informational meeting and in the Board of Health Office. Although, in March, the brochure was sent to each family in town it will be important to make copies available especially to volunteers.
Dr. Fazen asked Mrs. O’Leary to find out when and where training sessions will be available. The Board members decided that volunteers would be asked to participate in meetings which will be held approximately quarterly beginning in the fall. It was decided that Mrs. Brefka would welcome people to the June 14th meeting and Mrs. Sacco would welcome people to the June 16th meeting. Mrs. Luther was asked to draft a welcoming speech, which gives an overview of the program and what it is, the participation in Region 4A, the time commitment expected and, when the program will begin, etc., for the members to use at the meetings. Although training is not expected to begin until the fall a list of the “core competency” will be available for volunteers at the meeting.
While discussing Emergency Preparedness, the Board Members spoke about the May 19th local emergency situation, which involving a Liquid Nitrogen Tanker accident and closed down 495 and I-90 (Mass Turnpike) clogging local roads with traffic. Members believe that valuable lessons could be learned that will assist the Town in future emergency planning and voted unanimously to have Dr. Fazen to review the day’s activities with Police and Fire Chiefs for lessons learned regarding evacuation planning.

Wellness/Obesity - no discussion at this meeting

Working with other Departments – Linda Hubley from the Animal Disaster Protection Planning Group had questioned why animals were not included in the Family Disaster Planning Brochure that the Board sent to all households in Southborough in March of this year. Dr. Fazen contacted Ms. Hubley and invited her to come to a Board Meeting to educate the Board of Health on her program. Ms. Hubley informed the Board that her group began in 2003 and was “semi-appointed” to have a representative on the Local Emergency Planning Committee (LEPC). She advised that there is a draft of her groups plan at the Fire Station, and that her group consists of animal owners and three (3) veterinarians who have developed a plan to teach people how to plan ahead for the protection and care of their animals in case of a disaster. The group has a web site www.southboroughanimaldisasterpreparedness.org which teaches people what to do for their animals and has a list of motels that will take animals. Dr. Fazen took a copy of the informational packet to be kept in the Board of Health Office to assist the staff in answering questions. He suggested that the group try to get official recognition in Southborough which could lead to funding and a presence at Town Meeting. All members encouraged Ms. Hubley and her group to pursue official status for the group’s activities. Dr. Fazen suggested that a letter be sent to Region 4A’s coordinator which would include the information presented to the Board this afternoon and ask if Region 4A is considering anything like this animal disaster plan. The Southborough Board of Health will keep some of the Animal Disaster Plan Pamphlets in the office.

NOTIFICATION OF ACTIONS BETWEEN MEETINGS & PENDING ITEMS
Septic Permits
Permit Number St. No. St Name Applicant Name Map # Parcel# # Bdrms/GPD Explanation Plan Date Metrowet Engineering
2006015 26 Gilmore Rd. Town of Southborough 7 6 3 Complete Replacement 4/29/2006 CONNORSTONE, INC.
2006016 33 Main St. Fay School 53 10 6 Complete Replacement 5/25/2006 DRAKE ASSOCIATES

Licenses
Stephen F. Loughlin, P.C. Larger Life Chiropractic Massage Est. Renewal
Willerd Dumais W.R. Dumais Installer Renewal
Marilyn A. Taylor Therapeutic Massage Massage Therapist Renewal
Marilyn A. Taylor Therapeutic Massage Massage Establishment Renewal
Robert Burton NARA Luxury Medical Spa Massage Therapist Renewal
Edward L. Uhlman, III Edward Uhlman/Theracopia Massage Therapist Renewal
Jack Gullina/Timothy R. Capenito St. Mark's School Pool Pool Permit Renewal
Beth Shuman Beth Shuman Massage Therapy Massage Therapist Renewal
Beth Shuman Beth Shuman Massage Therapy Massage Establishment Renewal
Phai Nguyen Phaidra Nails Salon/Massage Therapy Massage Establishment Renewal
Patsun Chiang A Touch of Tranquility (Larger Life Chiropractic) Massage Therapist Renewal
Donna Petkunas NARA Luxury Medical Spa Massage Therapist Renewal

BUDGET - Vouchers totaling $437.23 were approved for payment from the Board of Health Budget.
Mr. Pisinski advised the Board Members that there maybe approximately $2,000 left in the total budget. It was suggested that we pay the Massachusetts Health Officer’s Association meeting; approximately $500 could sign up 2 people to attend. A determination of who would go and which seminars will be attended can be decided in the fall. Dr. Fazen asked if the office needed anything else and Mr. Pisinski suggested that we purchase a new file cabinet with a lock to alleviate the cramming in the existing files and provide a secure cabinet for confidential items.
The Board unanimously approved the purchases.

NEW BUSINESS
Review for possible adoption Regulations consisting of fines and or penalties for non-submittal of As-Built Plans and Certifications. Mr. Pisinski explained the need for a new regulation regarding possible fines or penalties for non-submittal of As-Built Plans and Certifications, especially for complete replacements of subsurface sewage disposal systems in existing/occupied house or building. Mr. Pisinski suggested that 30 days after the completion of a septic system, if no As-Built Plan and Certification has been delivered to the office the applicant could be charged a fine or a penalty. Mr. Pisinski gave the members a draft of his suggested regulation for them to read at their leisure, in hopes that this issue might be discussed at the September meeting. Mr. Pisinski further explained that the best way to collect such a fine would be what is called “Non-Criminal Disposition”, however, the Town of Southborough has no such provision and it would require a vote by Town Meeting to establish such a system. During initial discussion on the issue it was suggested that the Board can either refuse to renew an installer’s license if he has outstanding As-Builts, and that it may be possible to hold a $250 deposit, which would be part of the initial application process, from applicants until all As-Builts have been submitted to the office.

Proposed 80,000 Waste Treatment Facility – off School Street. Board needs to adopt sewer collection regulations – Mr. Pisinski advised the Board Members about two possible Waste Water Treatment Plants. Although, there wasn’t enough time to discuss them fully at this meeting Mr. Pisinski didn’t want any of the members to be caught off guard, so to speak, if they received any calls about these treatment plants. He also would like the members to think about “Sewage Collection” Regulations, explaining that even when sewage in Southborough is pumped to another town, as is the case with the New England Center For Children, Southborough is responsible for regulating the collection of the sewage until it enters the treatment plant, this would be the case with any treatment plant in Southborough. He briefly explained the Wedgewood Treatment Plant Sewage Collection System and how the Board of Health inspected it as it was installed.

Report Fire at Mauro’s Market (Main St.) and Public Health Director’s response as requested by Fire Dept Mr. Pisinski advised the members that, at the request of the Fire Department, he had responded to a small fire at Mauro’s Market. The fire was in a conveyor belt motor and did minimal damage.

A. Scenarios for future replacement of Public Health Director starting on July 1, 2007
B. Preliminary subdivision application – EMC Corp
C. Late arrival septic plans – Robert Heavey, 88 and 84 Turnpike Rd. (no fee) (Exec. Session with Selectmen and Town Counsel)
D. Proposed 80,000 Waste Treatment Facility – off School Street. Board needs to adopt sewer collection regulations
Time did not permit review and discussion of the items listed above and therefore the Board Members agreed to hold a special meeting on July 19, 2006. No petitions will be accepted and time will be spent of the tabled items as well as a review of the MRC.

The meeting adjourned at 5:15 PM

Respectfully submitted by: Barbara M. Luther, Administrative Assistant to the Board of Health