BOARD OF SELECTMEN
MEETING MINUTES
JULY 12, 2005
MCAULIFFE HEARING ROOM
Present: Selectmen William Christensen, Chairman; Roger Challen, Bonnie Phaneuf, and Town Administrator Janice Conlin.
Pole Hearing: The Board convened a pole hearing on Mt. Vickery Rd. This work may require closing the road for two 8-hour days. The work will be done under the pavement and not on the shoulder. With police details, they may be able to keep the road open with one lane. The vendor must notify the residents. The petition was approved unanimously.
Continued Pole Hearing: The Board re-convened a pole hearing for Northboro Road. This petition relates to the Fairfield Green development on the Marlborough line. Since the pole [which was discussed at the initial hearing] has been removed, the Board cleared this petition for approval and voted unanimously to approve it.
Municipal Facilities Committee: The committee presented their final report to the Selectmen outlining the final report of the consultant, The Cecil Group. The Committee presented the final recommendations for Fayville Village Hall and also discussed how departments could be moved/reconfigured. Cost estimates include soft costs [like annual maintenance] and renovation, design, remediation costs. The committee discussed proposing an article at the 2006 annual town meeting requesting design costs or a Fall special town meeting.
Fayville Village Hall: The Board discussed use of this building after receipt of an air quality report. Mr. Diaz reported on the mold citings in the building and other areas of deterioration. None are deadly to staff and can be treated. The Board discussed demolishing the VFW portion which is a problem area. Almost all work can be done with the building occupied, except for fumigation periods which can be done in off hours. It will need to be completed by licensed contractors. Mr. Diaz’s recommendation is that if this remediation is complete, Recreation could move to that office space. Under the present circumstances, there was a question if any staff could remain there. If they moved to Cordaville Hall, office partitions, furniture and electrical work will be required. Mrs. Phaneuf asked if Recreation could work with moving the current furniture and having no new cubicles at Cordaville Hall. Ms. Garcia said she could stay at the Flagg School and have her own office at Neary School, separate from her staff. Mr. Christensen said any money spent at Fayville is only being spent on temporary space. He also would prefer all staff move out of that building. He also felt Youth may have to survive at Cordaville Hall even if it isn’t ideal space. Supt. Melican told Mrs. Phaneuf he would look into potential use of space in a school building, such as Youth & Family Services. The options are school property, Cordaville Hall [including the basement], Fayville Hall [with remediation]. Ms. Sugarman-Whittier would prefer using the lower level of Cordaville with walls constructed and air conditioning. Mrs. Phaneuf suggested COA/Youth share Cordaville Hall, move Facilities to Station 2, keep Recreation at the Flagg School, re-locate Kathryn Garcia to another space, close Fayville Hall. The Board asked to meet with the engineer who performed the air quality test at his earliest convenience. The Advisory Committee should also be put on notice since a substantial reserve fund transfer will be necessitated. Some suggested the Arts Center might be a spot for temporary re-location when other buildings are under renovation. The Board tabled this discussion until Tuesday, July 19th at 7 p.m.
Regular Business
Appointments
The Board voted unanimously to approve the following appointments:
Appoint Maryanne Cole, 48 Oregon Road as the following, terms to expire June 30, 2006:
· alternate member of the Council on Aging
· a member of the Trust Fund Advisory Committee
· a member of the Taxation Aid Committee
Appoint Samuel G, Theodoss, 2 Fairview Drive, to the Municipal Facilities Committee for a term to expire June 30, 2006.
Crete an MBTA Triangle Committee and appoint the following persons for a term to expire June 30, 2006:
· Kim Costello, 275 Cordaville Rd.
· John Feinstein, 38 Constitution Dr.
· Paul Nelson, 133 Southville Rd.
· Nancy Vargas, 269 Cordaville Rd.
· Irene B. Tibert, 138 Woodland Rd.
Appoint John F. Kelly, 8 Sears Road to the Trust Fund Advisory Committee, for a term to expire June 30, 2006.
Appoint Charles Linton, 10 Hillside Avenue, to the Cable Television Committee and the Recycling Committee, terms to expire June 30, 2006.
Kate Gaffney, 2 Schipper Farm Lane to the Youth Commission for a term to expire June 30, 2006.
Nominate Les Boardman as Inspector of Animals for the Mass. Dept. of Agricultural Resources.
Beals’ Property: The Board approved funding $3,500 for a Chapter 21E test for the Chestnut Hill Farm. This would be paid from the engineering funds article. This proposal has been reviewed by town counsel.
Debt Refinancing: The Finance Director requested the Board sign paperwork to facilitate this process on the Town’s existing bond obligations. Savings will exceed $400,000 to the Town’s benefit.
Mail Received
Letter of resignation from William Boland from the Capital Budget Committee. He has been appointed to the Advisory Committee.
Letter from Mrs. Conlin, Town Administrator, of her intent to retire on June 30, 2006. The Board reluctantly accepted Mrs. Conlin’s letter. The chairman asked that Mrs. Conlin investigate costs for an assessment center for the town administrator search. The Board also suggested re-activating the members who served on the police chief search committee and ask them to participate in this search.
The Board adjourned at 9:45 p.m.
WARRANTS FY 05
|
365 |
$57,974.23 |
6/30/05 |
TOWN PAYABLES |
|
366 |
$648.85 |
6/30/05 |
NEXTEL |
|
367 |
$92,618.86 |
6/29/05 |
TOWN PAYROLL |
|
368 |
$30,098.73 |
6/29/05 |
FIRE DEPT. PAYROLL |
|
369 |
$6,819.75 |
6/29/05 |
MONTHLY TOWN PAYROLL |
|
370A |
$55,363.90 |
6/30/05 |
SCHOOL PAYROLL 7-YR. ADJ. (CK 7/1/05) |
|
371 |
$187,985.02 |
6/29/05 |
DEDUCTION REPORT |
|
372 |
$252,103.60 |
6/30/05 |
SCHOOL PAYROLL (CK DATED 7/1/05) |
|
TOTAL |
$683,612.94 |
|
|
|
373 |
$103,202.07 |
6/30/05 |
TOWN PAYABLES |
|
374 |
$102,368.33 |
6/30/05 |
TOWN PAYROLL (CK. DATE 7/6/05) |
|
375 |
$27,815.88 |
6/30/05 |
FIRE DEPT. PAYROLL (CK. DATE 7/6/05) |
|
TOTAL |
$233,386.28 |
|
|
|
376 |
$69,724.24 |
6/30/05 |
TOWN PAYABLES |
|
377 |
$4,700.38 |
6/30/05 |
FIRE DEPT. PAYROLL (CK. DATE 7/13/05) |
|
378 |
$15,269.56 |
6/30/05 |
TOWN PAYROLL (CK. DATE 7/13/05) |
|
TOTAL |
$89,694.18 |
|
|
WARRANTS FY 06
|
1 |
$981,767.29 |
7/1/05 |
TOWN PAYABLES |
|
2 |
$600.00 |
7/1/05 |
DEDUCTION REPORT |
|
370B |
$22,372.43 |
7/1/05 |
SCHOOL PAYROLL 7YR. ADJUST. |
|
TOTAL |
$1,004,739.72 |
|
|
|
3 |
$3,846.50 |
7/8/05 |
TOWN PAYABLES |
|
4 |
$93,901.04 |
7/6/05 |
DEDUCTION REPORT |
|
TOTAL |
$97,747.54 |
|
|
|
5 |
$30,936.60 |
7/15/05 |
TOWN PAYABLES |
|
6 |
$6,163.93 |
7/15/05 |
SCHOOL CAFETERIA |
|
7 |
$10,700.39 |
7/15/05 |
SCHOOL CAFETERIA |
|
8 |
$86,025.56 |
7/13/05 |
DEDUCTION REPORT |
|
9 |
$19,384.70 |
7/13/05 |
FIRE DEPT. REPORT |
|
10 |
$115,059.03 |
7/13/05 |
TOWN PAYROLL |
|
11 |
$220,744.64 |
7/15/05 |
SCHOOL SUMMER SALARIES |
|
12 |
$62,554.01 |
7/15/05 |
SCHOOL PAYROLL |
|
TOTAL |
$551,568.86 |
|
|
Respectfully submitted,
Vanessa D. Hale, Assistant Town Administrator