Board of Selectmen
July 24, 2006
McAuliffe Hearing Room
Present: Roger Challen, Chairman; Bill Boland, Bonnie Phaneuf, Vanessa Hale, Asst. Town Administrator, Jean Kitchen, Town Administrator.
At 5:00 p.m. the Board’s meeting convened.
Engineering RFP: SEA Engineering has informed the town the firm cannot perform services any longer. The Board has been asked to approve the RFP as they will work with various boards/commissions. The selection committee will be from different pertinent commissions. The Board reached consensus that the RFP was in good form.
The Board was informed the Planning Board will issue an RFP for a consultant to work on the town’s master plan, for an amount up to $64,000.
Flag policy: Mr. Boland asked all flags be lowered to half-staff in honor of Leo Bertonazzi through July 27, 2006 [the day of his funeral]. Mr. Boland offered to send a letter to his family. Employees may attend the services and will make up the time if need be. The town administrator will draft a flag policy.
Consent Agenda: Motion to approve the consent agenda. Approved unanimously.
· Approve Town Administrator Contract Addendum
· Approve and sign contract for Cordaville Hall architectural services
· Accept Ambulance donation
· Accept resignation from William Cheney from the Capital Budget Planning Committee
· Place Dean Cibelli on FMLA leave, effective July 12, 2006
Municipal Facilities Update: Ms. Kolias updated the Board on the status of the on-going projects at Cordaville Hall and Fayville Village Hall. Questions remain over what departments will be placed where and what space should be allocated prior to the design of these buildings. In addition, COA will need to be re-located during construction.
The Board discussed programming/function space at Cordaville Hall. There is conflict over what utilization will be in the building. COA will have use during the days, they felt that if the space were not being utilized then Recreation could use it, but there would be no independent space planned for recreation programming. The Youth & Family Services department would likely go to Fayville as swing space and remain there. Recreation agreed they would have to stay in the current space [Historical Society building] until Cordaville were completed. Newly designed office space will be utilized by Building. Conservation, Health, Planning and ZBA. Meeting space will also be provided.
There will also be renovations made to the Fayville Village Hall to be used as both swing and permanent space for some departments [i.e. Youth Services]. The Recreation employees questioned how healthy the building is in a building that was previously not deemed healthy and “toxic”. The Board’s commitment is to provide only office space for Recreation at Cordaville Hall, not new programming space. It is the Board’s intent to bring an article to the annual town meeting for renovations to Cordaville Hall.
Chapel of the Cross: The Chapel of the Cross has asked to extend their use of office and function space at Cordaville Hall, as their new building has not been completed. It would be a hardship to the COA if the Chapel vacated the property [they share equipment, space, etc]. Utilities have been paid by the town in the past amounting to $15,400. There is a shortage of meeting space and the chapel has been using the space on two weeknights and on weekends. It was suggested the Chapel pay for utilities and a plowing fee, as a lease payment. Mr. Boland feels the meeting space is needed during the week.
There may have been some miscommunication over what space could be used for storage and whether there should be a permanent closure [hard wall] installed where there was originally access to the rooms in the “L”. The Fire Chief will be consulted for permission for storage. Town Counsel will be consulted to draft a simple tenant at-will agreement.
There was a motion to allow the Chapel of the Cross to remain at Cordaville Hall as a tenant at will, with 3 months notice to vacate on either side. They will review nights when the space is being used for meeting schedules. They will pay $15,400 plus $1,040 for plowing as monthly payments starting August 6, 2006. Mr. Boland amended the motion to $1,250/mo. The chapel will clarify code and storage issues with the fire chief and who will keep the permanent keys. The motion was approved unanimously. The Board questioned whether the crash bar be activated so keys don’t need to be distributed.
FMLA: Mr. Boland and Mr. Challen voted to place Joe Hubley on FMLA leave, effective July 6, 2006. Mrs. Phaneuf abstained.
Public Safety complex: The Board voted unanimously to sign the contract for a feasibility study for a public safety complex with the firm of Durland Van Voorhis.
Town Administrator report:
School sports signs: These signs should mirror existing signs and be placed on the same pole.
Latisquama Rd: The Board is waiting for recommendations from Chief Webber and the Public Works department. The Board did inquire if truck exclusions ever been removed? This matter will discussed at a fall board meeting.
The meeting adjourned at 7:10 p.m.
WARRANTS
|
8 |
$54,825.99 |
7/21/06 |
TOWN PAYABLES |
|
9 |
$24,508.23 |
7/19/06 |
FIRE DEPT. PAYROLL |
|
10 |
$84,307.74 |
7/19/06 |
TOWN PAYROLL |
|
TOTAL |
$163,641.96 |
|
|
Respectfully submitted,
Vanessa D. Hale
Assistant Town Administrator