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Town Clerk

Tel:  508.485.0710 ext 5
Email:  townclerk@southboroughma.com


James F. Hegarty, Town Clerk
Michelle Jenkins, Assistant Town Clerk
Tamara J. Hadley, Administrative Secretary

Mission of the Town Clerk’s Office

The Southborough Town Clerk’s Office is committed to providing courteous, competent and efficient service to the Towns People. We are dedicated to the thorough preservation of the Town’s vital records and historical documents for the benefit of future generations. We respect the right to vote as a fundamental civil right and will assure that all elections are conducted in a fair and open manner providing equal access to all citizens. Our office will operate in a modern, professional and automated environment, with an emphasis on our fiscal responsibility to the taxpayers of Southborough.

Office Hours

Monday, Wednesday, Thursday 8AM - 5PM
Tuesday 8AM -7PM *Except for Election Deadlines
Friday 8AM - Noon

Demographic Information from 2010 Census


Birth, Marriage, and Death Certificates

  • Birth Certificates are available for births dating from 1727 to the present for any person born in Southborough or whose parents resided in Southborough when they were born.

  • Marriage Certificates are available for records dated from 1727 to the present. The Town Clerk has the records for couples who filed their marriage intention in Southborough.

  • Death Certificates are available for records dated from 1727 to the present. The Town Clerk has records for any individual who died in Southborough or who resided in Southborough at the time of their death.

Please call ahead to save yourself some time.  We only issue "True Copy Attest" certificates, with a raised seal constituting an original document.

Marriage Licenses  

    To apply for a marriage license, both parties must appear in person together at the Town Clerk’s Office. Each must be at least (18) eighteen years of age. If under the age of (18) eighteen they must obtain a court order from a probate or district court. There is a mandatory 3-day waiting period from the date the Intention is filed. This date can only be waived with a court order. The Intention is valid for 60 days and can be used to marry in any city or town within the Commonwealth of Massachusetts.

Notary Public

    Notary Public services are available in the Office of the Town Clerk free of charge. Identification must be provided by the individual prior to endorsing the document.

Open Meeting Law

Conflict of Interest Law and Education Requirements

Elections

Presidential Primary
Tuesday, March 1, 2016
Polls are open 7AM – 8PM
Voter Registration Deadline – Wednesday, February 10, 2016

Annual Town Election
Monday, May 9, 2016
Polls are open 8AM – 8PM
Voter Registration Deadline – Tuesday, March 22, 2016

State Primary
Tuesday, September 20, 2016
Polls are open 7AM – 8PM
Voter Registration Deadline – Wednesday, August 31, 2016

State/Presidential Election
Tuesday, November 8, 2016
Polls are open 7AM – 8PM
Voter Registration Deadline – Wednesday, October 19, 2016

Register online at: Online Voter Registration System


Voter Information

Registering to Vote
You may register to vote in Massachusetts if:

  • You are a citizen of the United States; and

  • You will be at least 18 years of age on or before the next election; and

  • You are a resident of Massachusetts; and

  • You are not currently incarcerated by reason of a felony conviction.

If you meet the above requirements, you may register to vote online, by mail, or in-person.

Voter Registration Options:

Absentee Ballots

To be eligible to vote by absentee ballot in Massachusetts, a voter must be prevented from voting at their polling place on Election Day, due to:

  • Absence from the voter's city or town on Election Day; or

  • Physical disability; or

  • Religious belief.

Absentee ballots must be requested in writing by either the voter or the voter's family member. Please allow enough time for the ballot to be mailed to you and for you to return the ballot by Election Day.
Download an absentee ballot at Absentee ballot request form
More information about absentee ballots is available at Secretary of State Absentee Voting Information

Deadlines

The deadline to register to vote in any election or regular town meeting is twenty (20) days prior to the date of the election or meeting. The deadline to register to vote in a special town meeting is ten (10) days prior to the special town meeting.

Change of Address

You must update your voter registration every time you move. If you have moved, you may update your registration by filling out a new voter registration form.

Political Parties

If you wish to change your party enrollment, you may do so by filling out a new voter registration form. Members of political parties may vote only in their own party's primary elections. Unenrolled voters (commonly referred to as "Independents" and members of political designations or minor parties may vote in the party primary of their choice. Choosing to vote in a particular party's primary does NOT enroll you as a member of that party.

Your Voter Registration Status:

You can check your voter registration status at: Find my voter registration status

More Information

The Secretary of State has much more information on voting rules at this site: Secretary of State Voting Information

Polling LocationsTown of Southborough Precinct Map

    Go to www.wheredoivotema.com to check your voting location.

    There are (3) three polling locations in Southborough

    • Precinct 1 - A.S. Woodward Memorial School, 28 Cordaville Rd

    • Precinct 2 - P. Brent Trottier Middle School, 49 Parkerville Rd

    • Precinct 3 - Mary E. Finn School, 60 Richards Rd

      Questions? Feel free to call the Town Clerk 508.485.0710 ext 5 or email TownClerk@southboroughma.com

    • Precinct Changes: #10, 11, 12, 14 Cross Street; Newton Street Even Numbers West Side; and #99, 101, 103 Marlboro Road -- NOW PRECINCT #2.
      #136, 150, 156, 158 Parkerville Road -- NOW PRECINCT #1.

Campaign Finance

Per MGL, Chapter 55 Campaign Finance Law, the Town Clerk is required to post any campaign finance report on the Town’s website if the report discloses activity (receipts, expenditures or liabilities) of $1,000 or more during a reporting period.

2015 Campaign Finance Reports

William J. Boland - 8 Days Prior
William J. Boland - 30 days after

James Hegarty - 8 Days Prior

Doriann Jasinski - 8 Days Prior

2014 Campaign Finance Reports

Daniel L. Kolenda - 8 Days Prior

William J. Boland - Year End Report

2013 Campaign Finance Reports

William J. Boland – Year End Report

2012 Campaign Finance Reports

Leo F. Bartolini, Jr.
Leo F. Bartolini, Jr. - 30 days after election

William J. Boland
William J. Boland - 30 days after election
William J. Boland - year end

2011 Campaign Finance Reports

Daniel L. Kolenda

2010 Campaign Finance Reports

John F. Rooney, III

Salvatore M. Giorlandino


Genealogy Searches

We will assist citizens with genealogy searches.  Please call for an appointment.

Permits

The following permits are available at the Town Clerk's Office

    • Gasoline and Fuel Storage
    • Raffle
    • Bazaar
    • Auctioneer

Dog Licenses

All dogs six months of age and older must be licensed annually with the Town Clerk's Office. The licensing period is April 1st - March 31st. However, licensing begins March 1st of every year. Evidence of a current rabies vaccination must be provided.

Fees:

$12.00 - NOT spayed/neutered
$8.00 - spayed or neutered with vet certificate

Payment is cash or check made payable to the Town of Southborough.

A $10.00 late fee will be charged for each dog not licensed by June 1st, plus penalties.

Please Note: It is very important to notify the Town Clerk’s Office if you no longer own a dog or it has passed away, so as not to receive any violations.

Apply by Mail - Click here for the application.

Animal Control

Leash Law: All dogs in Southborough must be in control at all times. No dogs are allowed on school property. Any dog found to be in violation and picked up by the Animal Control Officer will be subject to an initial fine of $15.00 plus boarding fees.

Loose Dogs: Animal Control Officer, Leslie Boardman: 508.485.7817

ANIMAL EMERGENCIES - Police 508.485.7817

Business Certificates (DBA)

    Massachusetts General Laws, Chapter 110, Section 5 states “Any person conducting business in the Commonwealth under any title other that the real name of the person conducting business, whether individually or as a partnership, shall file in the Office of the Clerk of every city or town where an office of any such person or partnership may be situated…”. There are two exceptions to this statute:

    1. If you are incorporated. However, if you are incorporated but doing business under a different name, you are still required to file a Business Certificate.

    2. If you are operating a business under your own full name. (e.g. John Doe Construction)

    The fee is $20.00, and includes a certified copy of the certificate. Business certificates are valid for 4 years from the file date. Click here for DBA Application.

ELECTED OFFICIALS    
                              

Click on the name to connect to the website of each official.

Officers of the United States of America 

President - Barack H. Obama
Vice President - Joseph R. Biden

U.S. Senator - Edward J. Markey
U.S. Senator -Elizabeth A. Warren

U.S. Rep in Congress, Fifth District - Katherine M. Clark

State Officials

Governor -Charlie Baker
Lieutenant Governor -Karyn Polito
Secretary of the Commonwealth - William Francis Galvin
Attorney General -Maura Healey
State Treasurer - Steven Grossman
State Auditor - Suzanne M. Bump
Governor's Council, Third District - Marilyn Petitto Devaney
State Senator in General Court, Middlesex and Worcester District - James B. Eldridge (D) Acton
State Representative, 8th Middlesex District - Carolyn C. Dykema (D)

County and District Elected Officials

District Attorney, Middle District - Joseph D. Early, Jr.

Register of Probate, Worcester County - Stephen Abraham

Register of Deeds, Worcester District - Anthony J. Vigliotti

Clerk of Courts, Worcester Count - Dennis P. McManus

Sheriff, Worcester County - Lewis G. Evangelidis
Worcester Regional Retirement System - Kevin Blanchette

 


Southborough Town Hall ~ 17 Common Street ~ Southborough, Massachusetts, 01772 ~ p:(508)-485-0710 ~ f:(508)-480-0161

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