September 26, 2007 - Through the efforts of the Southborough Town Clerk’s office, the second phase of restoring the oldest of the town records is in progress. Many of Southborough’s oldest birth, death, town proceedings have been recorded in old ledgers and books some dating from before the official establishment of the Town in 1727. These records have been kept in the Vault at the Town Hall. The vault is as old as the current Town House which was built in 1870. The door to the vault is not the original but still is old. Town Clerk Paul Berry said that the vault in it’s current state is not good to keep the old vital records in. It is not climate controlled and dusty and he would eventually love to get a new modern safe that would be fireproof and climate controlled to ensure that the records remain stable.
Money for the restoration of the records was voted on at the Annual Spring Town Meeting through the use of the Community Preservation Act funds and the Community Preservation Committee support. Currently one of the older records of births in town is being restored by Brown River in Vermont. They carefully remove the binding and clean and preserve the pages and place them into archival quality sleeves and then will rest itch the binding. This process should last these records another 200 to 250 years. Mr. Berry said that it is vital that the Town of Southborough have these records preserved and maintained to ensure that the Town never loses the information or its past.